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Communicating with Council

Do you want to share your opinion or ideas? There are many ways that you can take part:

Write to Council
You don’t have to attend a meeting to give your input:
  • 

Through the Municipal Hall e-mail; or 

 
Mail or drop off a submission to 1903 Mt. Newton Cross Road, Saanichton BC, V8M 2A9
Correspondence “to Mayor and Council” may be placed on a Council meeting agenda if received before noon on Wednesday prior to the Monday meeting, or before 3:00 p.m. on the day of the Council meeting if related to an existing agenda item.  All other submissions received after the noon deadline will be considered for the next Council agenda.

Speak with the Mayor or a Councilor
Contact Council members directly through the Meet your Council page

Attend a Council Meeting:
This is the more formal business meeting of Council. There are two opportunities to participate:
 
  
Make a Presentation. Delegations may present on any matter within the jurisdiction of Council. A completed Application to Appear as a Delegation must be submitted to the Corporate Officer by noon at least ten days before the preferred meeting date.  For additional information, refer to the Guidelines for Delegations. (Two presentations per meeting – ten minutes each)

Ask a Question during the Public Question Period. You may ask Council a question on any topic of broad interest to Central Saanich. (Two minutes per speaker)

Attend a Committee of the Whole Meeting:
Make a Presentation. Delegations may present on any matter within the terms of reference of the committee.  For additional information, refer to the Guidelines for Delegations.  A completed Application to Appear as a Delegation must be submitted to the Corporate Officer by noon at least ten days before the preferred meeting date.  (Two presentations per meeting -twenty minutes per presentation)

Attend a Town Hall Meeting:
Speak informally with Council.  This is your opportunity to address or ask questions without the formality of a meeting.  Town Hall meetings are held on the first Wednesday of the month following the release of the Community Focus newsletter (February, June and October).  Speaking time is at the discretion of Council
Attend a Public Hearing:
Speak or present a written submission on the issue.  You have an opportunity to speak and present a written submission if you believe that your interest in property is affected by a proposed Zoning or Official Community Plan amendment. Speaking time is at the discretion of Council

Attend an Open House:
Speak or provide feedback on the project or proposal. From time to time open houses are scheduled to receive feedback on specific projects.   These are usually are more informal way of learning about a project and filling out a feedback form or providing your thoughts to the staff or consultants at the event.  All the input received at the open house is recorded and subsequently provided to Council for their review.

Please note that your name and address on written submissions and from your verbal comments will be recorded in the permanent public Council minutes.  The proceedings may also be video recorded.


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