Ways to Connect With Council
There are a number of ways to share your opinions and ideas:
Write to Council
We welcome you to email Council.
You can also mail or drop off a submission to 1903 Mt. Newton Cross Road, Saanichton BC, V8M 2A9.
Correspondence specifically addressed “to Mayor and Council” may be placed on a Council meeting agenda, at the discretion of the Corporate Officer. Your correspondence will be placed on the agenda for information if it is in the public interest, or requests action/requires a decision of Council. We do not place correspondence on the agenda related to operational matters (staff responds to these), however if the correspondence is addressed to Council, a copy will be made available to all Council members.
If your correspondence is added to a Council meeting agenda, your name and address as stated on the written submission will be recorded in the permanent public Council minutes, which are published online (email addresses and phone numbers are redacted). If you do not want your name and address published, please advise us when submitting your correspondence.
Address Council at a Council Meeting or Public Hearing
Meetings of Council are conducted in a hybrid, in-person and virtual format. All Council meetings are being broadcast live here.
If you wish to submit a comment or question to Council for the meeting, you may do so in person at the start of the meeting, or you can do so virtually by emailing firstname.lastname@example.org or delivering via the front reception prior to noon on the day of the meeting. Submissions for 'Public Questions' must limit their questions to no more than two (2) minutes, and must limit their questions related to matters in the Procedures Bylaw.
To make a presentation on any matter within the jurisdiction of Council, please submit an Application to Appear as a Delegation (see Documents above) to the Corporate Officer by noon at least ten days before the preferred meeting date. For additional information, refer to the Guidelines for Delegations (see Documents). (Two presentations are allowed per meeting – ten minutes each.)
If you wish to speak at a Public Hearing, you can do so in person (or register to speak virtually by emailing email@example.com or calling 250-652-4444 prior to noon on the day of the meeting).
Please note: your name and address as stated on written submissions and from your verbal comments will be recorded in the permanent public Council minutes, which are published online (email addresses and phone numbers are redacted). The proceedings may also be video recorded and will be accessible outside of Canada. If you do not want your name and address published, please advise us when submitting your correspondence.
Attend an Open House
From time to time project-specific open houses are scheduled to receive feedback on specific projects. These are a more informal way of learning about a project and filling out a feedback form or providing your thoughts to the staff or consultants at the event. All the input received at the open house is recorded and subsequently provided to Council for their review. Current engagement projects are posted at LetsTalkCentralSaanich.ca