The DISTRICT OF CENTRAL SAANICH is seeking an experienced

PROJECT COORDINATOR, FACILITIES, Engineering Department

Competition Number 2025-05

The District of Central Saanich, located on the Saanich Peninsula of Southern Vancouver Island enjoys the reputation of being among the best locations in Canada to work, live and play. Central Saanich is bounded on both the east and west by ocean and is known for its scenic rolling countryside and bounty of farms. This community of over 18,000 residents has a vibrant, small village character and includes the Tsawout and Tsartlip First Nations; and it is central to all amenities of the Greater Victoria area.

When you help run a dynamic community, no two days ever feel the same. As part of a growing but tight-knit team, you will have the ability to bring your ideas to the table and influence the organization and the community. Our team is highly collaborative, loves to laugh, is customer service focused, and is dedicated to the fantastic community we serve.

If this sounds like an environment you’d like to be a part of, consider joining us!

JOB OVERVIEW

Reporting to the Manager, Parks, Facilities and Fleet, the Project Coordinator, Facilities is responsible for the planning, coordination, and management of facilities-related projects and maintenance activities to ensure reliable, functional, and efficient operations of the District's built infrastructure. The incumbent supervises the Facilities staff and oversees capital projects. The incumbent will play a critical role in advancing asset management practices, maintaining regulatory compliance, optimizing resource utilization, and contributing to the organization's strategic goals.

The ideal candidate will possess:

Knowledge and Experience:

Completion of a Red Seal trade certification, relevant diploma, or equivalent training and experience, combined with a minimum of five (5) years of progressively responsible experience in facilities or asset management, including supervisory responsibilities. An equivalent combination of education and experience may be considered.
Demonstrated experience in managing capital projects and overseeing maintenance operations.
A valid Class 5 B.C. Driver's License.

Other:

This role is required to be on call for certain periods of time;
This role is required to work outside of regular work hours, as operationally needed, to attend and support Council meetings and public engagement events. Hours of work maybe from 8:00 am to 10:00 pm as required.

Please see the job description below for further information on the duties and requirements of the role.

At the District of Central Saanich, we value diversity and are committed to an inclusive, accessible work environment where collaboration and mutual respect bring out the best in all of us. If you need an accommodation for any part of the hiring process, please reach out to us.

The District’s COVID-19 Vaccination Policy is currently suspended; however, should circumstances change, you may be required to provide proof of vaccination against COVID-19 to be eligible to continue performing your duties.

The hourly pay rate for this full time (7 hours per day), Monday to Friday position is $46.99-50.82 (2024 rates). Interested candidates are invited to apply in the form below or by submitting their resume and covering letter, quoting the competition number to resume@csaanich.ca by 4:00 pm on March 6, 2025.

We appreciate your application and interest in working with us;

however, due to the volume of applications we receive we are unable to respond to each application and only those candidates under active consideration will be contacted.

Job Description

Project Coordinator, Facilities

Engineering Department

(Classification Band 10)

General Accountability/Purpose

Reporting to the Manager, Parks, Facilities and Fleet, the Project Coordinator, Facilities is responsible for the planning, coordination, and management of facilities-related projects and maintenance activities to ensure reliable, functional, and efficient operations of the District’s built infrastructure. The incumbent supervises the Facilities staff and oversees capital projects. The incumbent will play a critical role in advancing asset management practices, maintaining regulatory compliance, optimizing resource utilization, and contributing to the organization’s strategic goals.

Illustrative Duties

Performs project management coordination, including the preparation of reports, project plans, monitoring schedules, budgets and technical aspects for compliance, working toward ensuring successful project outcomes;
Oversees the contract management lifecycle including drafting, reviewing, negotiating and ensuring compliance with contractual terms and conditions so organizational objectives are met;
Supervises the Facilities staff providing guidance, support, and performance feedback to ensure effective team operations;
Centralizes facilities operations to optimize resource utilization and service delivery;
Develops and implements maintenance processes to enhance operational efficiency, minimize equipment downtime, and reduce operational costs;
Contributes to the development of long-term strategic plans for facilities management, identifying opportunities to improve the work environment and fiscal responsibility;
Tracks and reports on key performance indicators for facilities maintenance and capital projects, providing updates to senior leadership, Mayor and Council as needed;
Collaborates with cross-functional teams to align facilities management activities with broader organizational goals;
Follows all corporate policies and processes;
Actively participates in emergency duties in the event of an emergency or disaster; and,
Performs other related duties as required.

Knowledge, Skills and Abilities

Excellent customer service skills with the ability to develop and maintain effective working relationships;
Comprehensive knowledge of facilities asset management, maintenance practices, and operational planning;
Strong leadership skills with the ability to supervise and coach staff effectively;
Strong project management skills to see a project from inception to completion and handover;
Ability to carry out project planning and develop cost estimates for construction projects or maintenance programs while working within established budgetary limits;
Knowledge of contract management practices including but not limited to Prime Contractor designation;
Knowledge of related regulatory requirements and workplace safety standards;
Ability to establish and maintain effective working relationships with internal and external contacts including elected officials, other government agencies, utilities, consultants, and members of the public; 
Strong analytical and problem-solving skills to identify opportunities for operational improvement and cost savings;
Excellent verbal and written communication skills;
Strong knowledge of computerized administrative software and office technology such as MS Office Suite (Word, Excel, Outlook, SharePoint, Teams) and relevant facilities management software;
Ability to work independently, oversee multiple priorities, and deliver results under tight deadlines;
Identify and participate in opportunities for process improvements and willingness to stay up to date on industry trends and best practices to increase efficiency and effectiveness;
Ability to work positively toward advancing First Nations relations and awareness of federal, provincial and municipal initiatives advancing Truth and Reconciliation;
Ability to promote and contribute to a positive, diverse and inclusive team environment; and,
Ability to attend meetings after regular business hours as required.

Requirements

Education and Experience:

Completion of a Red Seal trade certification, relevant diploma, or equivalent training and experience, combined with a minimum of five (5) years of progressively responsible experience in facilities or asset management, including supervisory responsibilities. An equivalent combination of education and experience may be considered.
Demonstrated experience in managing capital projects and overseeing maintenance operations.
A valid Class 5 B.C. Driver’s License.

Other:

This role is required to be on call for certain periods of time;
This role is required to work outside of regular work hours, as operationally needed, to attend and support Council meetings and public engagement events. Hours of work maybe from 8:00 am to 10:00 pm as required; and,
This role is able to participate in the District’s Flexible Workplace Policy.